Processing of (personal) data by the entity in charge of the online application process

Privacy policy for the Verimi online application process
We would like to take this opportunity to inform you about how we handle your personal data collected by us as part of the online application process. Our online application process refers to both applications via email and applications via our web form.

Responsible party
Responsible for data processing in the sense of data protection law is: Verimi GmbH
Oranienstrasse 91
10969 Berlin
E-mail: service@verimi.com
Phone: +49 (0) 30 259 244 720
Authorized representatives: Roland Adrian, André Petzold
If you have any questions regarding data protection, please contact our data protection officer:
TechGDPR DPC GmbH
Wiily-Brandt-Platz 2
12529 Berlin-Schönefeld
E-mail: verimi.dsb@techgdpr.com

Personal data
Personal data is any information relating to an identified or identifiable natural person. As part of the application process, we process the following personal data from you:

First and last name,
address,
e-mail address,
telephone number,
date of birth,
LinkedIn profile (optional),
Channel, how you became aware of us (optional),
Resume,
certificates and
other information you provide about yourself as part of the application process.

Legal basis and purposes of processing
By sending an application by e-mail or via our web form, you express your interest in taking up employment with us. We process your personal data for the purpose of handling the application process and carrying out pre-contractual measures in accordance with Art. 6 (1) b) DSGVO.

Duration of storage
Your data will be stored for a period of 6 months.
If you receive an offer of employment with us during the application process and accept this offer, we will store the personal data collected during the application process for at least the duration of the employment relationship.

Disclosure of data to third parties
The data transmitted as part of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which provides personnel administration and applicant management software (https://www.personio.de/impressum/). Personio is our order processor in this context according to Art. 28 DS-GVO. The basis for the processing here is an order processing contract between us as the controller and Personio. At Verimi, only authorized employees from the HR department or employees involved in the application process have access to your data.

Data subject rights
You have the following rights regarding the processing of data concerning you:

Right to information,
Right to correction or deletion,
Right to restriction of processing,
Right to withdraw your consent,
Right to object to processing, and
Right to data portability.

Please contact our data protection officer (see above) to assert your data subject rights with regard to the data processed in this online application procedure.
If you believe that the processing of personal data concerning you by us is unlawful or, if applicable, that we are violating data protection law for other reasons, you may lodge a complaint with the supervisory authority responsible for us:

Berlin Commissioner for Data Protection and Freedom of Information
Alt-Moabit 59-61
10555 Berlin
Phone: +49 30 13889-0
Fax: +49 30 21550
E-mail: mailbox@datenschutz-berlin.de

Final provisions
We reserve the right to adjust this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes in the application process. The new data protection declaration will then apply to a renewed visit to this recruiting page or a renewed application.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.